Estate Agency Software

Our Lettings Ledgers system has been created to compliment the features of our general property marketing system. It’s a double entry accounting system that will manage all aspects of recording the financial transactions associated with running a busy lettings agency.

We’ve worked enormously hard to make this system the easiest and best system you will find available.

This is how the system works at its most basic level.

• Create your tenancy
• Raise invoices and other charges (rent demands)
• Post payments received from tenants into debtors ledgers
• Calculate and charge commissions
• Process payments to landlords
• Print your invoices and statements
  
  

Pre tenancy creation

Reference checking utility (more detail)

On tenancy creation

Four types of tenancy creation provided for:

• Standard tenancy (no property management)
• Managed tenancies
• Finders-fee only tenancy setup.
• Input opening balances only (Used when transferring your balances from existing system like LetMC, Caldes, CFP or Focus etc)

• Easy entry of tenant, property and landlord fields
• Bond collected and Tenancy Deposit Scheme accounting provided for
• Rent collection reminders can be set on tenancy creation
• S21 and similar notices management
• Insurance referrals provided and accounted for
• Incomplete first rental period invoicing provided for.

Additional invoice schedules can be created during tenancy setup against landlord or tenant for advance charges for service charges etc.

Deferral of commission calculation payments to landlord provided for (Student landlords)

Ability to create uneven invoicing schedules (e.g. Half rent periods for students)

Management Utilities

• Posting receipts into system
• Correcting errors (journal adjustments)
• Dashboard reporting
• Invoice and statement printing
• Management reporting
• Overseas landlord (FICO) accounting
• Sundry invoices and credit note production
• Ledger recording and analysis
• Reference checking
• Arrears management
• Full integration of system merge fields into MS Word
• Landlord login tools facilitated for online statement download
• Recharging of contractors invoices

Security

Access to the system has been isolated to approved system users only therefore the access menu would be hidden from non-approved Lettings Ledger users but it would not prevent users from maintaining data regarding the actual property and contact records through our marketing system.

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